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User Fields

User defined employee information for data that may be specific to your organisation. Information important to an organisation that is required to be stored somewhere or is requested to be stored as part of a conversion from another product may need to be stored in User Fields such as Bonus Group, Agreement Number, Old Employee Number, Subsidy Code, Average Hours per Day etc.

(Hover over with your mouse to see the sample image in full size.)

Prerequisites

  • No prerequisites

Rules and Guidelines

  • User Dates are used to store dates such as Long Service Leave Adjusted , User Date 1 is reserved for this. User Date 2 is usually reserved for Annual/Sick leave adjustment service.

  • Any of the User Data can be reported on via Extractor and the User Dates can be used in sending date based reminders to managers.
  • Single Sign on and Global ID numbers are sometimes used by organisations with Global HR systems that require Moorepayhr to interface with them and refer to the Global HR employee ID.
  • The descriptions of User Fields and User Dates are defined using the 'Field Numbers' option where History retention requirements for these items can also be defined.
  • There are 11 User Fields that can be utilised, and 6 User Dates.
  • User Fields are of various lengths with some being numeric only.

 ESS Access   

  • Information entered on this window could be accessible to the employee when logging into Employee Self Service.

Field Information

ClosedUser Fields
User Fields Description
User Field 1 Can only contain numbers to a maximum value of 999.99
User Field 2 Can only contain numbers to a maximum value of 999.99
User Field 3 Can contain any character up to a maximum of 5 characters
User Field 4 Can contain any character up to a maximum of 5 characters
User Field 5 Can contain any character up to a maximum of 10 characters
User Field 6 Can contain any character up to a maximum of 10 characters
User Field 7 Can contain any character up to a maximum of 15 characters
User Field 8 Can only contain numbers to a maximum value of 99.99999
User Field 9 Can only contain numbers to a maximum value of 99.99999
User Field 10 Can only contain numbers to a maximum value of 999
User Field 11 Can only contain numbers to a maximum value of 99999

 

ClosedUser Dates

There are 7 User Dates with the first being reserved as Adjusted Service date for Long Service Leave and Other Leave Accrual Types. The User Field window displays the remaining 6 User Dates which are user definable using Field Numbers and can contain any valid date.

ClosedSingle Sign-On ID

This field is used by organisations that require a Single Sign-On for employees including Self Service.

Example:- An employee may select Self Service from their Intranet and not be required to enter an additional User ID and Password.

ClosedGlobal Identifier

Global Identifier is used by organisations with a Global HR or other systems and can be used to store the Global Employee ID that may not be the same as the employee ID number. Other Global ID's can be used to store other ID's such as the Vendor Number for the employee used in the Global Accounting Package to reimburse employee expenses.